Learn step-by-step instructions to backup Outlook emails if PST is disabled. In this article, we will discuss several possible ways to save Outlook emails without PST.
In this digital era, emails play an important role in communication for both personal and professional purposes. Microsoft Outlook is the most widely used email client all over the world. It offers various features to manage and store emails. One common method to store Outlook data through PST files. However, there is a time when PST file is disbaled due to various reasons. Now the question arises of how to backup Outlook emails if PST is disabled. There are various alternative methods to save outlook emails. Before proceeding on methods we understand why PST file is disabled.
Reasons for Disabling PST File
- PST files are prone to corruption, especially when they grow large. This can laed to data loss and difficuy in data recovery.
- PST files can be easiy copied and transported, posing a significientrisk if sensitive information is stored in them.
- Many organizations are strict regulatory requirements regarding data storage and handling. PST files can make it challenging to ensure compliance with these regulations, as they are not centrally managed or monitored.
How to Backup Outlook Emails if PST is Disabled?
There are several ways to save Outlook emails without PST which are given below. All possible ways are explained in detail. Explore all of them and choose the right one as per your need.
Method 1. Backup Outlook Emails & Contacts in CSV Format
Using Outlook import/export feature, you can save Outlook data in CSV format. Follow the below-given steps to do it-
1. Open Outlook application and go to File tab.
2. Click on Open & Export and select Import/Export.
3. Choose Export to a File and click on Next.
4. Select Comma Separated Value (CSV) and press Next.
5. Choose Outlook folder that you want to export and hit on Next.
6. Browse target location and click on Finish button.
Done! That’s how you can backup Outlook emails and contacts into CSV format.
Method 2. Save Outlook Emails in PDF Format
The another way to backup Outlook emails with attachments if PST is disabled is PDF format. Follow the below given steps to complete the backup process.
1. Open Outlook and select the email that you want to save.
2. Click on File and select the Print option.
3. Tap on the Printer and select Microsoft Print to PDF from drop down menu.
4. After that, click on Print.
5. Choose the location to save resultant file and click on Save button.
Repeat the process to save other Outlook emails.
Method 3. Download Outlook Emails in MSG Format
Besides CSV & PDF, you can backup Outlook emails without PST into MSG format.
1. Create a Folder in your system at your desired location to archive Outlook emails.
2. Now, open Outlook and go to folder that you want to backup.
3. Select all emails by pressing Ctrl + A key.
4. Drag all emails in the newly created folder.
Done! That’s how you can backup Outlook emails in MSG format if PST is disabled.
Method 4. Save Outlook Emails in HTML format
1. Open Outlook and open the email that you want to download.
2. Click on File and select Save As option.
3. Choose location where you want to save and choose HTML from Save as Type.
4. Click on Save button to begin the process.
Hence, you can save Outlook email into HTML format. You need to repeat the steps to download other Outlook emails.
Conclusion
In this post, we have discussed how to backup Outlook emails if PST is disabled. Here, we have mentioned 4 different methods to archive Outlook emails. All methods are helpful to download Outlook emails. You can choose any method as per your need.