This article will address the error related to the Outlook signature not working. Here we will discuss the reasons and solutions to fix the signature issue in Outlook.
Outlook is a popular email client provided by Microsoft. It is the most widely used application for both personal and professional communication. Its range of customized features helps in efficient communication. One of them is the ability to create email signatures which add a professional touch to your emails. Outlook signature functionality allows users to automatically include a customized message or personal contact information at the end of every email. Sometimes, users encounter issues with Outlook email signature.
Why is Outlook Signature Not Working?
There are various possible reasons why email signature does not work. The most common reason is that you have not set a default email signature in Outlook. Another reason is if you have a trial version of Microsoft Office on your system then it also creates problems when you add a signature to email. The message format of email may also cause this issue. If the signature contains images or formatting then you need to use HTML format for emails.
How to Fix Outlook Signature Not Working Issue?
Here we will discuss some troubleshooting steps to resolve the email signature issue. Try these solutions and fix your error.
#1. Check Email Signature Settings
The issue may be related to the email signature settings in Outlook. To fix it follow the below given steps-
1. Open Outlook and click on File tab.
2. Click on Options and select Mail.
3. Scroll down to the Signatures section and click on Signatures.
4. Ensure that the correct signature is selected for new emails and replies/forwards.
5. Click OK to save changes.
#2. Change the Message Format of Emails
Outlook signature does not work if you are using the Plain Text email format but if the signature contains images or formatting then you need to change the format of your email from plain text to HTML format. To do it-
1. Open Outlook on your system.
2. Go to File tab and click on Options.
3. Click Mail >> Compose Messages.
4. Choose HTML from drop-down list under Compose messages.
5. Click OK to save changes.
#3. Create a New Signature
1. Open the browser and sign in to your Outlook.com account.
2. Click on gear ion and then tap on Settings.
3. Click View all Outlook Settings.
4. Go to Mail and click on Compose and reply.
5. Click New Signature and then press Save to apply changes.
#4. Uninstall Microsoft Office Desktop Apps
The pre-installed Microsoft Office Desktop Application on your system may also cause for Outlook signature not working issue. Deleting the Microsoft Office Desktop App from your computer may fix this issue. To delete the Microsoft Office Desktop App-
1. Open Control Panel and choose Programs.
2. Click on Programs and Features and select Microsoft Office Desktop Apps.
3. Right-click on it and Uninstall it.
4. A confirmation message is displayed Select the Yes option.
After that restart the computer and check Outlook signature is working or not.
#5. Repair Microsoft Office
You can also fix the Outlook signature not working issue by repairing Microsoft Office. By doing this you can fix some corrupted files or settings that affect Outlook signature. To do it-
1. Open Settings and go to Apps.
2. Click on Apps and Features and open Programs and Features.
3. Right-click on Microsoft Office and select Change.
4. Choose Quick Repair or Online Repair as per your need and click the Repair button.
Once the repair is complete check whether Outlook signature works or not.
Here are a few solutions that will fix Outlook signature not working issue. Try the solution and find out which among these helps you to resolve this issue. If none of the above-mentioned steps help you then contact the Microsoft Support team for technical guidance.