Outlook is a popular email client known for its advanced security and features. It integrates smoothly with other Microsoft Suite productivity applications. Sometimes, users face issues when accessing the mailbox items through Outlook data file. One such error is Outlook data file cannot be accessed issue. Read this article till the end to learn why this error occurs and how to fix it.
What does it mean when Outlook data file cannot be accessed? It typically indicates a problem with the Outlook data file. This issue occurs when Outlook is unable to open and read the data file where your email messages, calendars, contacts, tasks, and other data items are stored.
Why Outlook Data File Cannot be Accessed?
There are several factors that can contribute to this error which are given below-
- Corrupted Outlook profile
- Corruption of Outlook data file
- Wrong location of the Outlook data files
- File size limitations
- Network connectivity issues
How to Fix Outlook Data File Cannot be Accessed Shared Mailbox Error?
There are some effective ways to fix Outlook data file cannot be opened Windows 10 error which are given here-
1. Restart Outlook
Sometimes simply restarting can solve temporary errors. So, try to restart your Outlook application to operate it properly. if the error persists then proceed to the next methods.
2. Check Internet Connectivity
A poor internet connection may cause of some issues. ensure you have a stable internet connection. Restart your WiFi and router to access internet connectivity properly.
3. Check Outlook Data File Location
Sometimes users get the error Outlook data file cannot be accessed because it has been configured for use with a different mailbox. Ensure that Outlook is accessing your data file from the correct location.
4. Repair Outlook Data File
Corrupted data files may cause various issues. If the Outlook data file is corrupted then you will need to repair it. To do it-
- Close the Outlook application and locate the ScanPST Tool.
- Double-click on the ScanPST.exe file to launch the tool on your system.
- Browse and select the Outlook data file to repair it.
- Click on the Start button to begin the scanning process. Once the Scanning is complete, it will show all detected issues.
- Click on the Repair button to start the repair process.
After completing repairing check Outlook data file cannot be accessed error is solved or not.
5. Change Save Folder Location
If the error occurs due to wrong save folder location then you need to change the save folder location to fix it. Open Outlook and navigate to Account Settings >> Account Settings >> Email. Choose the default Outlook account and click on the Change Folder option.
6. Create a New Outlook Profile
If after applying the above methods, you are not able to fix Outlook data file cannot be accessed issue then try to create a new Outlook profile to solve the problem.
- Open the Control Panel and click on Mail option.
- Click on Show Profiles option.
- Select Add to create a new profile and follow on-screen instructions to set up your email account.
- Set the new profile as the default.
Open Outlook with the new profile and check whether error is solved or not.